Submissions

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Author Guidelines

Please download the following document: Guidelines for authors.

The Sarance Journal acknowledges receipt of the submitted papers and communicates to the authors by e-mail and on the platform about the process of acceptance and rejection of articles.

Publication guidelines

The publication rules can be found on the website in the Guide for Authors and the Template for writing the articles. It is essential that the articles submitted comply with the rules explained in these documents in order to be accepted for evaluation. Authors will be notified about the acceptance/rejection of their paper for evaluation within one week of receipt of the document.

Editorial Process

  • Initial evaluation

Papers that meet the formal requirements will undergo an initial evaluation that will assess the relevance of the subject matter, originality and quality of the text. This evaluation is carried out by the journal's publishing institution. If the paper is selected, it will be sent for peer review within 30 days. The authors will be notified when a paper is sent for peer review.

  • Peer review

The Sarance Journal submits its articles to the double-blind system (double peer review) which implies that, throughout the evaluation of the article, the anonymity of both the author and the peer reviewers is guaranteed. Thus, the articles, opportunely anonymized, are submitted to a review process by at least two anonymous academic reviewers, external to the publishing institution.  The reviewers are selected according to the subject matter of the work submitted, ensuring that they are academics who have extensive knowledge in the subject.

Peer reviewers will evaluate the relevance and pertinence of the topic addressed, the quality of the work in its theoretical and analytical component, and the results presented. They will also take into account the structure and organization of the article, as well as the quality of the writing. Please download the following form: Peer Reviewer Form

The peer reviewers, finally, will establish for each article whether it is:

  • Publishable without corrections
  • Publishable with minor corrections
  • Publishable with substantive corrections
  • Not Publishable

In case of divergences between the peer reviewers, the criteria of a third reviewer will be requested.

Positively evaluated papers that require modifications will be sent to the authors to be corrected within 15 days. The required modifications will be explained in an anonymous evaluation report.

Ethical standards

Requirement of originality of submitted papers

The Sarance Journal will accept original papers, i.e.:

  • Papers that have not been previously published or submitted for consideration by any other journal (or an explanation has been provided in the Comments to the Editor). Authors will send a permission form confirming the originality of their paper once it has been accepted.
  • As mentioned in the Checklist for Submission Preparation, the Statement of Authorship, Best Practices and Assignment of Rights must be completed.
  • Papers that comply with the citation standards used by the Journal and available on the web page. The Journal will use an anti-plagiarism verification system called Turnitin.

Informed consent

Whenever the research involves people, especially minors, the authors should make explicit that they have been carried out with informed consent.

 

Submission Preparation Checklist

All submissions must meet the following requirements.

  • Where available, URLs for the references have been provided.
  • The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • It is necessary to fill out the Declaration of authorship, good practices and transfer of rights

Copyright Notice

All articles in the Sarance Journal are open access and are licensed under Creative Commons (Attribution-NonCommercial, CC BY-NC-SA), which allows users to access, distribute and use the material for non-commercial purposes, as long as attribution is granted to the creator.

Authors retain copyright and grant the journal the right of first publication. Authors may republish their work in another space as long as they request authorization from the Sarance Journal and indicate that it was published there the first time.

These details are specified in the section “Assignment of rights and distribution” of the Declaration of authorship, good practices and assignment of rights.

Privacy Statement

Privacy and Data Use

The names and email addresses entered in this journal will be used exclusively for the purposes established therein and will not be provided to third parties or used for other purposes.

Access and Redistribution of Information

All articles in Sarance Journal are open access and are under Creative Commons license (Attribution-NonCommercial, CC BY-NC-SA), which allows users to access, distribute and use the material for non-commercial purposes, provided that attribution is given to the creator, under the same original license.

Authors retain copyright and grant the journal the right of first publication. Authors may republish their work in another space as long as they request authorization from Sarance Journal and indicate that it was first published there.

Sarance Journal does not apply any fee for any of its processes.

Interoperability Protocol

All publications of Sarance Journal of the Instituto Otavaleño de Antropología incorporate interoperability protocols that allow their contents to be collected by other distribution systems, such as digital repositories and harvesters. Journals published through OJS (Open Journals System 3.1.2.4) incorporate the OAI-PMH (Open Archive Initiative-Protocol for Metadata Harvesting) interoperability protocol with the possibility of obtaining different formats for metadata.

OAI-PMH Protocol Version 2.0

Metadata formats: Dublin Core, MARC, MARC21, RFC1807

Path for harvesters: https://revistasarance.ioaotavalo.com.ec/index.php/revistasarance/oai

Preservation and Update Policies

The Instituto Otavaleño de Antropología (IOA) uses digital preservation methods to ensure the content of electronic archive documents of Sarance Journal. Thus, it maintains indefinite storage of files, under the principles of: integrity, authenticity, unalterability, originality, and accessibility.

Update

The OJS platform administrator keeps content and notices updated, journal presentation and periodic calls for article submissions.

Preservation

The Instituto Otavaleño de Antropología executes its preservation policies under the following procedures: storage, use of preservation strategies, encapsulation, self-documentation and self-sufficiency. The creation of other permanent journal archives is also planned for conservation and restoration purposes.

The preservation of the OJS platform is carried out together with the institutional information backup process of the Otavalo Institute of Anthropology on a periodic basis. This activity is the responsibility of the ICT Unit of the University of Otavalo, which makes identical backups incrementally.

Additionally, the journal is maintained in a digital repository on the publisher's website (https://revistasarance.ioaotavalo.com.ec/index.php/revistasarance/issue/archive); that is, there is an updated and complete backup of published journals. This work is carried out annually, as new issues are published.

There is a complete strategy to guarantee the security and integrity of the information stored by Sarance journal, taking into account three aspects (hardware, software and others).

Security Infrastructure

Hardware

  • Use of high-performance professional servers, equipped with redundant systems in both power and storage devices.
  • Electrical backup that gives systems autonomy in case of failures in the electrical power supply.

Software

  • Design of a security system that includes the existence of a perimeter firewall, intrusion detectors and backup systems that ensure information conservation in the face of natural disasters or computer catastrophes.
  • Constant updating of operating systems and applications.
  • Defined policies for updating the platform used by the journal (OJS).
  • Use of secure protocols (https).

Other

  • Guarantee of adequate electrical supply to the data center that hosts the journal as well as physical security of the premises.
  • Strict measures regarding the climatic conditions of the data center premises.